CONTRACT ADMINISTRATOR

Salary: $85,000 - $95,000 per annum

About Our Client

Our client is an established plumbing company with over 18 years of proven excellence in the construction industry. They specialise in hydraulic plumbing services and hydrant fire services, delivering quality solutions with confidence and reliability to their clients across the construction sector.

Position Overview

We are seeking an experienced Contract Administrator to join our client's team. This role is crucial in managing contracts, tender processes, and ensuring compliance with contractual obligations within the construction and plumbing services sector.

Key Responsibilities

Contract Management:

1. Prepare, review, and administer construction and service contracts
2. Ensure all contractual obligations are met by all parties
3. Maintain comprehensive contract documentation and records
4. Monitor contract performance and compliance throughout project lifecycles
5. Manage contract variations, extensions, and amendments

Tender and Procurement:

1. Coordinate and manage the tender process for projects
2. Prepare tender documentation, specifications, and contract schedules
3. Evaluate tender submissions and prepare comparative analysis
4. Liaise with contractors, subcontractors, and suppliers during tender processes
5. Negotiate contract terms and conditions with clients and suppliers

Financial Administration:

1. Process progress claims and payment certificates
2. Monitor project budgets and financial performance against contracts
3. Prepare cost estimates and budget forecasts
4. Review and approve invoices in accordance with contract terms
5. Manage retention schedules and final account settlements

Compliance and Risk Management:

1. Ensure compliance with relevant legislation, standards, and codes
2. Maintain insurance certificates, licenses, and regulatory documentation
3. Identify and manage contractual risks and disputes
4. Prepare reports on contract performance and compliance issues
5. Coordinate with legal advisors on contractual matters when required

Stakeholder Communication:

1. Act as the primary point of contact for contractual matters
2. Coordinate communication between clients, contractors, and project teams
3. Prepare contract correspondence, notices, and formal communications
4. Attend site meetings and document contractual discussions
5. Maintain positive relationships with all stakeholders

Documentation and Reporting:

1. Maintain accurate and up-to-date contract registers
2. Prepare regular reports on contract status and performance
3. Manage document control systems for contracts and variations
4. Ensure proper filing and archiving of all contractual documentation

Essential Requirements

Qualifications:

1. Diploma or Bachelor's degree in Business, Construction Management, Commerce, or related field
2. Relevant qualifications in Contract Administration or Project Management highly regarded

Experience:

1. Minimum 3-5 years' experience in contract administration
2. Experience in the construction, building services, or trades industry
3. Proven track record in managing multiple contracts simultaneously
4. Strong understanding of Australian construction contracts and standards

Skills:

1. Excellent knowledge of contract law and construction industry practices
2. Proficiency in Microsoft Office Suite and contract management software
3. Strong numerical and financial analysis skills
4. Exceptional attention to detail and organizational abilities
5. Excellent written and verbal communication skills
6. Strong negotiation and problem-solving capabilities

Desirable Requirements

1. Experience with hydraulic plumbing or fire services projects
2. Knowledge of AS 2124, AS 4000, or other Australian Standard contracts
3. Familiarity with WHS legislation and compliance requirements
4. Experience with project management software (e.g., Procore, Aconex, or similar)
5. Understanding of building codes and plumbing regulations
6. Certification in Contract Management or relevant professional development

Personal Attributes

1. High level of integrity and professionalism
2. Self-motivated with strong initiative
3. Ability to work under pressure and meet strict deadlines
4. Detail-oriented with analytical mindset
5. Team player with excellent interpersonal skills
6. Adaptable and capable of managing changing priorities

What We Offer

1. Competitive salary of $85,000 to $95,000 per annum
2. Stable employment with an established industry leader
3. Supportive team environment
4. Professional development opportunities
5. Modern office facilities
6. Opportunity to work on diverse construction projects

How to Apply

To apply, click on the "Apply" button and submit your resume along with a cover letter outlining your relevant experience and suitability for the role.

Only shortlisted candidates will be contacted.

Assure Consulting Australia is an equal opportunity employer committed to creating an inclusive workplace.