We are seeking an organized, dependable, and proactive Administrative Assistant/Office Manager to support the day-to-day operations of a growing real estate business. This role is ideal for someone who communicates professionally, pays close attention to detail, and can manage multiple priorities in a fast-paced environment.

The Administrative Assistant will help coordinate schedules, maintain client and property records, prepare documents and marketing materials, support real estate transactions, and communicate with clients, vendors, agents, and other partners. The successful candidate will be comfortable working independently, taking initiative, and handling confidential information with discretion.

Key Responsibilities

Manage calendars, appointments, meetings, and reminders

Respond to and organize phone calls, emails, and client inquiries

Maintain client databases, transaction files, and property records

Assist with preparing listings, presentations, correspondence, and reports

Coordinate transaction deadlines, inspections, appraisals, and closings

Communicate with clients, agents, lenders, title companies, contractors, and vendors

Support property marketing, including flyers, online listings, and social media

Track expenses, invoices, receipts, and other basic business records

Order office and property-related supplies as needed

Identify priorities and provide general administrative support to keep daily operations running smoothly


Qualifications

Strong organizational and time-management skills

Excellent written and verbal communication

Professional, dependable, and attentive to detail

Ability to prioritize tasks and meet deadlines

Comfortable using email, calendars, spreadsheets, and document-management tools

Ability to learn new technology and processes quickly

Sound judgment when handling confidential client and business information

Previous administrative or customer-service experience preferred

Real estate experience is helpful but not required

Employment details, including schedule, work location, compensation, and benefits, will be based on the needs of the business and the candidate’s experience.