Executive Secretary – Hospitality

Company: Das Portfolio Group
Location: Sedona, Arizona
Position: Executive Secretary
Industry: Hospitality / Hotel Management
Employment Type: Full-Time

About the Position
We are seeking a highly organized, professional, and dependable Executive Secretary to provide direct administrative support to the executive management team of a hospitality management company in Sedona, Arizona.

The Executive Secretary will play an important role in keeping management organized and ensuring that daily administrative and guest-related matters are handled efficiently and professionally. This position requires excellent communication skills, attention to detail, discretion, and the ability to manage multiple priorities in a fast-paced hospitality environment.

Key Responsibilities:
Provide direct administrative and organizational support to company executives and management.
Manage executive calendars, appointments, meetings, and schedules.
Coordinate and confirm appointments and meetings.
Handle incoming phone calls, emails, and correspondence.
Respond professionally to guest inquiries and requests.
Serve as a communication link between management, hotel staff, guests, vendors, and business partners.
Follow up on guest concerns and requests to ensure they are handled promptly.
Prepare documents, correspondence, reports, schedules, and other materials for management.
Organize meetings, agendas, and meeting materials.
Maintain confidential company and executive information.
Keep management informed of important messages, requests, appointments, and outstanding matters.
Assist with daily hotel and hospitality administrative tasks as directed by management.
Coordinate special projects and assignments for management.
Maintain organized records, files, calendars, and administrative systems.
Monitor follow-ups and help ensure management priorities and daily tasks are completed.
Assist with hotel operations and guest services when administrative support is needed.
Perform other duties and special projects assigned by executive management.

Qualifications:
Previous experience as an Executive Secretary, Executive Assistant, Administrative Assistant, Office Manager, Hotel Secretary, or similar position preferred.
Hospitality or hotel management experience is a strong plus.
Excellent written and verbal communication skills.
Strong customer service skills and professional demeanor.
Excellent organizational and time-management abilities.
Ability to handle confidential and sensitive information with discretion.
Strong attention to detail and follow-through.
Ability to manage multiple tasks and changing priorities.
Proficiency with email, calendars, Microsoft Office, or similar computer programs.
Professional telephone etiquette.
Ability to work independently and anticipate the needs of management.
Dependable, punctual, and comfortable working in a professional hospitality environment.

The Ideal Candidate
We are looking for someone who is professional, organized, proactive, dependable, and personable.

The right candidate will be comfortable working directly with executives and management while also interacting with hotel guests and staff. You should be someone who can take direction, anticipate what needs to be done, solve problems, keep information organized, and make sure daily responsibilities are completed.

A successful Executive Secretary in this position will help keep management organized, communicate effectively, handle guest inquiries professionally, and keep the day-to-day administrative side of the business running smoothly.

What We Offer
Work with a professional hospitality management company in Sedona, Arizona
Direct interaction with executive management
Varied and engaging responsibilities
Opportunity to grow with the company
Professional and team-oriented work environment
Competitive compensation based on experience

To Apply
Please submit your resume along with a brief introduction describing your administrative, executive support, hospitality, or hotel management experience and why you would be a good fit for the Executive Secretary position.

Please submit resume to:
[REDACTED_PRIVACY]

Salary: $48,000 - $58,000 annually