Executive & Personal Assistant to CEO – Full Time

GBU Builders is looking for a highly organized, energetic, reliable, and proactive Executive & Personal Assistant to work directly with the CEO/owner.

This is a full-time, in-person position in Woodland Hills. This is not a remote or traditional desk-only position. I am looking for someone who can work closely with me every day, stay one step ahead, help organize my schedule and priorities, and assist with both business and personal responsibilities.

The right person should be comfortable working in a fast-paced environment where priorities can change throughout the day. I am looking for someone dependable who takes initiative, follows through, communicates well, and can become a trusted long-term member of the team.

RESPONSIBILITIES

• Manage calendar, appointments, meetings, and daily schedule
• Organize and prioritize daily tasks and reminders
• Make phone calls and follow up with clients, employees, vendors, and business contacts
• Monitor emails, messages, documents, and outstanding items
• Help coordinate multiple construction projects and business activities
• Prepare emails, letters, documents, and basic reports
• Schedule meetings, inspections, appointments, and other activities
• Keep track of deadlines, payments, paperwork, and follow-ups
• Handle personal errands and administrative matters when needed
• Accompany the CEO to meetings, appointments, or job sites when necessary
• Help solve day-to-day problems and make sure important matters don’t get forgotten
• Maintain complete professionalism and confidentiality

QUALIFICATIONS

• Highly organized, responsible, and dependable
• Excellent communication and people skills
• Strong spoken and written English
• Professional and confident on the phone
• Comfortable with email, calendars, computers, smartphones, and basic office applications
• Able to multitask and work in a fast-moving environment
• Able to work independently without constant supervision
• Strong follow-through and attention to detail
• Valid driver’s license and reliable transportation
• Previous Executive Assistant or Personal Assistant experience preferred
• Construction, real estate, property management, or similar business experience is a plus but not required

SCHEDULE

Full-time, primarily Monday–Friday. Some flexibility may be required depending on appointments, meetings, and business needs.

COMPENSATION

$55,000–$70,000 per year depending on experience and qualifications.

HOW TO APPLY – PLEASE READ

Please send all of the following:

1. Your current resume
2. A short introduction about yourself and your relevant experience
3. Your availability and earliest possible start date
4. A 30–60 second video introduction

In your video, briefly introduce yourself, tell me about your experience, and explain why you believe you would be a good fit as an Executive & Personal Assistant.

The video does not need to be professionally produced. A simple video recorded on your phone is perfectly fine.

We are looking for someone interested in a serious, long-term position who can become a trusted and important part of our operation.

Please apply only if you are available to work in person in the Woodland Hills/Los Angeles area.