Select Staffing has an exciting opportunity for a QC Administrator / Document Control Coordinator with a growing cosmetics manufacturer in Moorpark, CA.
Job Details
• Location: Moorpark, CA
• Schedule: Monday-Friday, 7:00 AM to 3:30 PM
• Work Arrangement: Full-time, Onsite
• Pay Rate: $25.00-$30.00 per hour, depending on experience
• Employment Type: Temp-to-Hire

Position Summary
We are seeking a highly organized and detail-oriented Quality Control Administrator / Document Control Coordinator to support Quality, Production, and Warehouse operations within a cosmetics manufacturing environment.
The ideal candidate will be responsible for maintaining accurate and traceable quality records, managing document control processes, reviewing labels and production documentation, inspecting incoming materials, and identifying discrepancies before products are released. This role is critical to ensuring compliance with Good Manufacturing Practices (GMP) and quality standards.

Key Responsibilities
Document Control
• Prepare, organize, review, distribute, and archive controlled quality documents.
• Maintain current versions of SOPs, work instructions, specifications, forms, logs, and quality records.
• Manage document numbering, revision tracking, approval workflows, and distribution of updated documents.
• Review completed production and quality records for accuracy, completeness, signatures, dates, and supporting documentation.
• Maintain electronic and hard-copy records in an organized, audit-ready state.
• Support internal audits, customer audits, regulatory reviews, and ISO 22716 compliance assessments.
• Assist with documentation related to cosmetic and OTC regulatory requirements.
• Support annual product review documentation and recurring quality reports.
• Ensure compliance with document retention policies and confidentiality requirements.

Quality Control & Production Support
• Verify labels, packaging components, lot numbers, quantities, and product specifications prior to production.
• Review labels for approved wording, placement, coding accuracy, and specification compliance.
• Inspect incoming raw materials, packaging components, and finished products.
• Review receiving documentation, Certificates of Analysis (COAs), and related quality records.
• Document inspection findings and determine material acceptance status.
• Identify, segregate, and report nonconforming, damaged, or defective materials.
• Assist with investigations involving product defects, labeling discrepancies, returned products, and documentation errors.
• Prepare nonconformance reports and investigation documentation.
• Support corrective and preventive action (CAPA) activities.
• Verify materials, labels, packaging components, and documentation during production runs.
• Conduct in-process inspections, including quantity verification, weights, labeling, packaging, and pallet counts.
• Process returned products and ensure proper documentation and disposition.
• Collaborate with Quality Assurance, Production, Warehouse, Regulatory, Customer Service, and Management teams to resolve issues.
• Follow all GMP, safety, hygiene, and quality procedures.

Required Qualifications
• High school diploma or equivalent.
• Minimum of 2 years of experience in document control, quality control, quality inspection, or a related manufacturing role.
• Experience reviewing labels, production documentation, incoming materials, or finished products.
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Strong data entry, filing, and recordkeeping skills.
• Exceptional attention to detail with the ability to identify discrepancies.
• Excellent organizational and time-management skills.
• Ability to manage multiple priorities in a fast-paced manufacturing environment.
• Strong written and verbal communication skills.
• Ability to work effectively across multiple departments.
• Comfortable working in office, production, and warehouse environments, including the use of required PPE.

Preferred Qualifications
• Experience in cosmetics, skincare, personal care, pharmaceutical, OTC, food, or other regulated manufacturing industries.
• Knowledge of ISO 22716, Cosmetic GMPs, or FDA cGMP regulations.
• Experience with SOPs, controlled documents, batch records, specifications, and revision control.
• Familiarity with audits, FDA documentation, OTC compliance, and annual product reviews.
• Experience with deviations, investigations, CAPAs, nonconformance reports, and change control systems.
• Experience using Adobe Acrobat, Google Workspace, Salesforce, QuickBooks, ERP platforms, or electronic document management systems.
• Previous experience performing incoming, in-process, or finished goods inspections.

Core Competencies
• Exceptional attention to detail
• Documentation accuracy
• Quality-focused decision making
• Strong organizational skills
• Ability to multitask and prioritize
• Professional communication
• Problem-solving skills
• Dependability and accountability
• Cross-functional collaboration
• Quick learner with adaptability

Apply Today!
Interested candidates should reply with a copy of their resume or apply online using the link below:

Join a team where quality, compliance, and continuous improvement are at the center of everything we do!