Administrative Technician – City of Santa Rosa

CITY OF SANTA ROSA | FULL-TIME

The City of Santa Rosa is hiring Administrative Technicians to provide technical and complex administrative support across City departments.

Apply online only:


About the Position

This recruitment is open to the public and City employees. Internal employees interested in a transfer opportunity are encouraged to apply.

The recruitment will establish both a general eligibility list and a promotional eligibility list for current and future Administrative Technician vacancies throughout the City.

There are currently two vacancies:

Planning and Economic Development Department (PED)

Police Department

Candidates may be selected from either eligibility list depending on the needs of the City and department.

What You'll Do

Administrative Technicians perform a wide variety of technical and administrative duties and are expected to work independently while supporting professional and management staff.

Depending on the assignment, responsibilities may include:

Assisting with budget preparation, monitoring, and review

Conducting research, surveys, and data analysis

Supporting human resources and personnel administration

Coordinating programs, projects, events, and special assignments

Administering contracts and grants

Preparing reports, memoranda, letters, agendas, and other documents

Preparing City Council reports, resolutions, and ordinances

Maintaining websites and developing web content

Coordinating permits and administrative procedures

Supporting recruitment, interviews, employee orientation, and training

Responding to questions from employees, departments, community members, and the public

Developing procedures, forms, and reporting systems

Coordinating with other City departments, outside agencies, and community organizations

Reviewing documents for accuracy and completeness

Tracking administrative, fiscal, personnel, and operational information

Performing other related duties as assigned

Ideal Candidate

The successful candidate will have strong administrative, organizational, communication, and customer-service skills.

Candidates should be able to:

Establish effective working relationships at all levels of an organization

Communicate clearly, professionally, and diplomatically

Prioritize and manage multiple assignments and deadlines

Exercise independent judgment

Handle confidential information appropriately

Research and interpret complex information

Prepare accurate and professional written materials

Use common office software, including spreadsheets, word processing, presentation, and database programs

Work cooperatively with City departments, outside agencies, and the public

Qualifications

Experience & Education:
Any combination of education and experience that provides the required knowledge and abilities may qualify.

A typical qualifying background includes:

Experience providing administrative support in an organization similar to the City of Santa Rosa

High school completion, preferably supplemented by coursework in personnel/public administration, business, or statistics

License:
Applicants must either:

Possess a valid California Class C driver's license and be physically capable of safely operating a motor vehicle; OR

Demonstrate the ability to travel to various City locations that may not be accessible by public transportation.

City of Santa Rosa Benefits

The City offers a comprehensive benefits package, including:

CalPERS retirement

Competitive leave accrual

Choice of health plans

Flexible spending program

Employer contributions to a Retiree Health Savings Plan

Employer-paid vision and dental coverage

13 paid holidays annually

1–3 floating holidays per year, depending on start date and years of service

$500 annual wellness benefit

Unlimited free rides on CityBus and Sonoma County Transit

Public Service Loan Forgiveness (PSLF) qualifying employer

Paid family leave

Why Santa Rosa?

Santa Rosa is located in the heart of Sonoma Wine Country, approximately 55 miles north of San Francisco and 30 miles from the Pacific Ocean.

With a population of approximately 180,000, Santa Rosa is the Sonoma County seat and a regional center for government, commerce, healthcare, arts, recreation, and culture.

The area offers access to:

Hundreds of wineries and vineyards

Parks, golf courses, and recreational facilities

A nationally recognized cycling community

Performing arts, theater, and a symphony

Internationally recognized restaurants

A vibrant downtown

The natural beauty of Sonoma County

Selection Process

Applicants are asked to complete a thoughtful and thorough Supplemental Questionnaire. Responses will be scored using criteria specific to this position.

Incomplete or generic responses, including responses such as "See Resume," may not be considered.

Applicants with the most desirable qualifications may be invited to continue in the selection process, which may include application and supplemental questionnaire review followed by department interviews.

Additional requirements, such as a physical examination or drug screening, may apply depending on the assignment.


Equal Opportunity Employer

The City of Santa Rosa is proud to be an equal opportunity workplace and is committed to building a workforce that reflects the community and fostering a culture of equity and belonging.

Reasonable accommodations are available for applicants with disabilities participating in the recruitment process. Contact the City of Santa Rosa Human Resources Department for accommodation information.

APPLY ONLINE ONLY

Administrative Technician – City of Santa Rosa