Job Summary

We are seeking a highly organized, proactive, and detail-oriented Real Estate Assistant to support our growing real estate operations including commercial brokerage and property management teams in the Greater Louisville and Southern Indiana areas. In this role, you will be ensuring exceptional service for our clients and providing support for the brokerage and property management operations.
The ideal candidate possesses a strong administrative background, thrives in a fast-
paced environment, and is comfortable wearing multiple hats…from answering phones to managing digital marketing campaigns.

Key Responsibilities

• Transaction Coordination: Manage real estate files from contract to close. Coordinate with title companies, home inspectors, lenders, and clients to ensure all critical deadlines are met.
• Administrative Support: Receive incoming tenant calls, schedule showings, organize team documentation, handle incoming inquiries and file documents.
• Client Relations: Act as a warm and professional point of contact for tenants, buyers and sellers, answering basic procedure questions and routing urgent issues appropriately.
• Listing & Marketing Management: Create and edit property listings, develop offering memorandums, design promotional flyers, coordinate social media content.
• Database Management: Maintain and regularly update our Customer Relationship Management (CRM) software. Organize lead tracking and execute past-client touchpoint workflows.
• Office Logistics: Coordinate signage for upcoming open houses, and assist with occasional local event planning.
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Required Qualifications

• Education: High school diploma or equivalent (Associate’s or Bachelor’s degree in Business or a related field is a plus).
• Experience: 5+ years of administrative support, reception, office management, or customer service experience.
• Technical Skills: Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace utilities.
• Communication: Elite verbal and written communication skills; ability to draft clear, grammatically correct client emails.
• Logistics: Valid Driver’s License and reliable personal transportation to run occasional local errands (e.g., dropping off lockboxes, flyer delivery, deposits).

Preferred Qualifications
• An active Kentucky Real Estate License or willingness to obtain one.
• Prior hands-on experience using the local GLAR MLS platform or real estate-specific CRMs
• Basic graphic design experience
• Familiarity with standard commercial and residential real estate purchase contracts and disclosure forms.

Benefits
• Professional development and mentorship opportunities within the real estate industry.
• Flexible hybrid work schedule potential