A local real estate company is looking for an Executive Assistant to support our day-to-day operations and keep things running smoothly.
No real estate license required (you won't be handling transactions).
Focus is on administrative, organizational, and operational support.
If you're organized, proactive, and ready to join a fast-paced team, we’d love to connect!

Responsibilities
• Manage complex calendars, coordinate meetings, and organize appointments with attention to detail and prioritization.
• Prepare, edit, and proofread correspondence, reports, presentations, and other documents using Microsoft Office Suite.
• Handle incoming calls via multi-line phone systems with professionalism, demonstrating excellent phone etiquette.
• Support travel arrangements, including booking flights, accommodations, and preparing itineraries for executives.
• Maintain organized filing systems both electronically and physically, ensuring quick retrieval of important documents.
• Assist with data entry tasks such as updating spreadsheets, managing databases like QuickBooks for financial records.
• Facilitate communication between clients, vendors, and internal teams to ensure timely responses and effective collaboration.
• Perform clerical duties including photocopying, scanning, proofreading documents, and managing office supplies inventory.
• Support office management functions by overseeing front desk operations and ensuring a welcoming environment for visitors.
• Prioritize tasks efficiently to meet deadlines while maintaining high standards of accuracy and confidentiality.
Requirements
• Strong computer literacy with proficiency in Microsoft Office (Word, Excel, PowerPoint), spreadsheets, data entry.
• Excellent organizational skills with the ability to manage multiple tasks simultaneously in a fast-paced environment.
• Exceptional written and verbal communication skills; bilingual abilities are a plus for client communication.
• Technical proficiency in office management tools such as QuickBooks and multi-line phone systems is highly desirable.
• Demonstrated ability to handle sensitive information discreetly with strong confidentiality practices.
• Experience in customer service or front desk roles that require professional phone etiquette and client interaction.
• Strong typing skills with attention to detail for proofreading documents accurately.
• Personal assistant experience or calendar management expertise is preferred to support executive scheduling needs.
"This position is based in-office, so you’ll be working on-site Monday through Friday."
Join us in this energetic role where your organizational prowess will empower our leadership team! We value proactive individuals who thrive on supporting others while demonstrating technical savvy and exceptional professionalism every day.
If interested send resume.