Job Title: Senior Executive Assistant & Operations Coordinator, Professional Services Firm

**Location:** Montrose, CO (On-site / Local Errands Required)

**Position Type:** Full-Time (Salary Non-Exempt)

**Compensation:** $55,000 – $70,000 / year base + Overtime Pay & Mileage Reimbursement, DOE

## Job Summary

We are seeking a high-caliber, tech-savvy Senior Executive Assistant & Operations Coordinator to serve as a key operational partner to executive leadership. This role requires advanced digital proficiency, routine financial administration acumen, team leadership capabilities, and local agility.

Structured as a **Salary Non-Exempt** position, this role offers predictable base pay alongside guaranteed 1.5× overtime compensation for any work required beyond standard hours. The ideal candidate will manage bi-weekly billing cadences, supervise staff workflows, master modern digital tools, and comfortably handle local errands around Montrose.

## Key Responsibilities:

### Financial & Accounts Administration

* **Payable Cadences:** Manage bi-weekly invoice processing, accounts payable, and scheduled payment execution across business entities.
* **Invoice Auditing:** Review and adjust billing entries, reconcile account statements, and track payment schedules with strict accuracy.
* **Expense & Ledger Support:** Process executive expense reports, track payments, and assist with routine financial reconciliation.
***Proposal Generation
***Phone Answering

### Advanced Digital & Document Management

* **Document Execution:** Draft, format, and finalize agreements in **Microsoft Word** and manage contract workflows via **e-signature platforms** (DocuSign, Adobe Sign).
* **Data & Spreadsheets:** Maintain active tracking sheets and operational data in **Google Sheets** and Excel.
* **PDF & Cloud Systems:** Edit and secure corporate files with **Adobe Acrobat Pro** and organize multi-platform cloud storage (Google Drive, OneDrive, Dropbox).
* **Office 365:** Oversee executive communications, scheduling, and files using **Outlook, Teams, and SharePoint**.
***Slack

### Team Leadership & Local Operations

* **Team Supervision:** Direct administrative workflows, delegate tasks, and hold staff accountable to project deadlines.
* **Local Logistics:** Execute scheduled and ad-hoc local errands in Montrose (banking, document delivery, vendor pickups, office management).
* **Meetings & Minutes:** Facilitate leadership meetings, prepare agendas, and track action items.

## Qualifications & Skills

### Requirements:

* **Experience:** 4+ years as a Senior Executive Assistant, Operations Coordinator, or Office Manager.
* **Financial Acumen:** Proven experience in accounts payable, invoice processing, and routine financial record-keeping.
* **Tech Stack Mastery:** Advanced proficiency in **Office 365 (Word, Outlook)**, **Google Sheets**, **PDF editing tools**, **e-signature software**, and **cloud storage**.
* **Leadership:** Experience supervising staff, managing schedules, or directing team workflows.
* **Local Mobility:** Valid driver’s license, reliable personal vehicle, and clean driving record for local errands.

### Compensation & Classification


* **Base Salary Range:** $55,000 – $70,000 annually ($1,057.69 – $1,346.15 per week base equivalent).
* **Overtime Eligibility:** Non-exempt classification ensures 1.5× hourly base pay for any hours worked over 40 in a workweek or over 12 in a single day.
* **Reimbursement:** Standard IRS mileage rate for all business-related driving.
* **Benefits:** * PTO / 401(k) Match

Please email a resume and a few sentences on why you think you would be a good fit to be considered.