Purchasing Agent – City of Santa Rosa

CITY OF SANTA ROSA | FULL-TIME | PROCUREMENT & PURCHASING

The City of Santa Rosa is seeking an experienced and forward-thinking Purchasing Agent to lead City-wide procurement, central warehousing, and mail/courier services.

This is an excellent opportunity for a procurement professional with public-sector experience who is interested in leading purchasing operations for a growing community.

APPLY ONLINE

Official City of Santa Rosa Job Posting & Application:


Apply online through the City of Santa Rosa's official employment website.

About the Position

Under the direction of the Chief Financial Officer, the Purchasing Agent plans, manages, and oversees the City's complete range of procurement activities.

The position is responsible for:

City-wide purchasing and procurement

Central storage of supplies, materials, and equipment

Mail and courier services

Complex and sensitive purchases

Contract development and administration

Procurement policies and procedures

Central warehouse operations

Inventory management

The Purchasing Agent also provides leadership and direction to purchasing and warehouse staff and works closely with City departments, vendors, public agencies, and City officials.

? The Ideal Candidate

The ideal candidate will be a proactive, strategic procurement professional with several years of experience in a complex public-sector organization.

We're looking for someone with:

Significant knowledge of public-sector purchasing laws, regulations, and procedures

Experience with Requests for Proposals (RFPs), competitive bidding, and contract administration

Strong negotiation and vendor-management skills

Excellent written, verbal, and presentation skills

Strong leadership and personnel-management abilities

Experience with purchasing, warehousing, and inventory operations

A related Bachelor's degree

Professional purchasing certification, such as certification through the Universal Public Purchasing Certification Council (UPPCC) or National Institute of Governmental Purchasers (NIGP)

What You'll Do

The Purchasing Agent will:

Plan, organize, direct, and review purchasing, warehousing, and mail/courier operations

Develop and implement purchasing policies, procedures, goals, and priorities

Supervise, train, evaluate, and mentor staff

Review and approve major purchase requisitions

Manage formal bidding processes and major equipment purchases

Review and publicly open bids

Analyze bids and make purchasing recommendations

Prepare or review City Council and Board of Public Utilities staff reports

Present purchasing recommendations to City officials and boards

Administer large, complex, and sensitive contracts

Establish and interpret purchasing and central-services policies

Coordinate procurement activities with City departments and outside agencies

Oversee inventory control and warehouse records

Coordinate cooperative purchasing programs with other public agencies

Oversee the sale, auction, or disposal of surplus and obsolete property

Manage the City's procurement card program and related controls

Develop specifications and assist departments with purchasing-related issues

Make presentations to vendors, organizations, and community groups regarding the City's bidding process

Serve as the City's Disadvantaged Business Enterprise (DBE) Liaison Officer

Prepare reports and perform related duties as assigned

Qualifications
Experience

A typical qualifying background includes four years of increasingly responsible experience in a purchasing and warehousing operation, including supervisory experience.

Technical purchasing experience within a complex public-sector agency is highly desirable.

Education

Equivalent to a Bachelor's degree from an accredited college or university with major study in:

Purchasing

Business Administration

Public Administration

Or a related field

Equivalent combinations of education and experience may qualify.

Knowledge & Skills

The successful candidate should have knowledge of:

Purchasing and procurement principles and practices

Public-sector purchasing laws and procedures

Federal, state, and municipal procurement requirements

Contract law and contract administration

Warehousing and inventory-control practices

Materials, supplies, and equipment used by local government

Mail delivery and handling services

Budget and personnel administration

Automated purchasing and warehouse information systems

The position requires the ability to:

Lead, supervise, and evaluate staff

Analyze purchasing, financial, statistical, and market information

Develop and improve procurement procedures

Make independent decisions based on policies and facts

Prepare clear reports on complex issues

Conduct negotiations and public presentations

Explain purchasing policies and procedures

Build effective relationships with City staff, officials, vendors, and outside agencies

Work effectively under pressure and meet deadlines

Use current office technology and automated systems

License

Applicants must either:

Possess a valid Class C California Driver License and be physically capable of safely operating a motor vehicle; OR

Demonstrate the ability to travel frequently to various City locations.

Professional certification through organizations such as UPPCC or NIGP is highly desirable.

? City of Santa Rosa Benefits

The City offers a comprehensive benefits package, including:

CalPERS retirement

Competitive leave accrual

Choice of health plans

Flexible spending program

Employer contributions to a Retiree Health Savings Plan

Employer-paid vision and dental coverage

13 paid holidays annually

1–3 floating holidays depending on start date and years of service

Flexible work schedule — 9/80 or 5/8 with management approval

$500 annual wellness benefit

Unlimited free rides on CityBus and Sonoma County Transit

Public Service Loan Forgiveness (PSLF) qualifying employer

Work Environment

This position is generally performed in an indoor office environment.

The Purchasing Agent regularly works with computers and other office technology, prepares and reviews written materials, communicates by phone and in person, and participates in meetings with employees, vendors, City officials, and other organizations.

Selection Process

The selection process will include a minimum qualifications assessment and may include:

Application review

Supplemental questionnaire review

Department selection interviews

An eligibility list will be established and may be used to fill current and future vacancies.

Applicants should provide complete and thoughtful responses to any supplemental questionnaire. Generic or incomplete responses may affect consideration in the selection process.

About Santa Rosa

The City of Santa Rosa is located in the heart of Sonoma County, approximately 55 miles north of San Francisco.

Santa Rosa is the county seat and a regional center for government, commerce, healthcare, recreation, arts, and culture.

Employees enjoy working in a community surrounded by wine country, parks, outdoor recreation, cycling, restaurants, and the natural beauty of the North Bay.

Equal Opportunity Employer

The City of Santa Rosa is proud to be an equal opportunity workplace.

The City does not discriminate on the basis of disability in employment.

Applicants who need a reasonable accommodation to participate in the recruitment process may submit a Request for Reasonable Accommodation Form within five (5) business days of being notified that an event requiring accommodation is occurring.


APPLY NOW

Purchasing Agent – City of Santa Rosa

Official Job Posting & Application:


Apply online through the City of Santa Rosa's official employment website.