Please read the entire ad before applying. Thank you!


I am a middle-aged female artist and process-oriented therapist based in Santa Fe, NM, experiencing a variety of rare chronic and acute illnesses which require daily support and frequent medical travel. I am looking to hire a Traveling Executive Assistant/Caregiver to manage and meet my medical, administrative, and household needs with compassion and precision – someone who can simultaneously balance multiple complex projects while maintaining a centered presence and diligent focus on day-to-day caregiving and medical management.

Our small, caring team values skilled communication, mutual respect, personal growth, holistic health, efficiency, and creativity. We work collaboratively to ensure my greatest possible wellness via general support, medical interventions, safe and stable housing, and more. If you excel in critical thinking, tracking details, prioritizing and shifting between numerous tasks, and are comfortable with unpredictable travel, this job will put your skills to meaningful use!

The ideal candidate understands and honors that attention to detail and adaptability are crucial when lives are in the balance. They will be adept at anticipating both personal and team needs, skillfully troubleshooting challenges before or as they arise. They should also be comfortable performing a wide variety of tasks, including medical care, management, and advocacy as needed.

This is more than an administrative or caregiving role; it’s about remaining present and grounded while effectively engaged in a dynamic, sometimes stressful, sometimes joyful, ever-changing environment, ensuring the wellbeing of yourself, myself, and our team.


RESPONSIBILITIES

This is not a typical caregiving position. While I require assistance with physical tasks (lifting, bending, etc) and digital communication/organization, I generally provide my own personal care.

Assistance & Caregiving: Provide a grounded, compassionate, supportive presence and high-quality care for myself and my sweet, small dog.
- Communicate on my behalf via phone and email
- Field, navigate, and execute numerous competing priorities, balancing long-term and emergent daily needs. This can include an ever--replenishing list of tasks, from managing my inbox to big picture planning to walking the dog.
- The expectation is not that everything will get done in a given day, but that everything is meticulously tracked and managed so tasks are completed thoroughly and in order of priority.

Medical Management & Care: Communicate and coordinate care with medical professionals and caregivers.
- Skillfully advocate as appropriate
- Implement and maintain medical protocols
- Take detailed medical notes, organize and track information
- Coordinate and supervise care
- Oversee and provide at-home medical interventions as appropriate and trained, including but not limited to: medication administration, post-operative care, medical device assistance.
- Provide delicate transportation (ie. careful driving) and support for medical appointments

Emergency Care & Travel: Update and implement emergency care and travel protocols.
- Remain on-call for emergencies and available for medical travel and care, delegating as needed in case of illness, vacation, etc.
- Willingness and ability to plan, execute, and accompany last-minute, potentially extended travel is vital as the frequency, location, and duration of travel can be unpredictable


QUALIFICATIONS

Experience: Have experience in any of the following or related fields, with a proven track record of managing complex priorities and providing exceptional support:
- Personal assistance
- Executive assistance/management
- Program management
- Estate management
- Medical care/management/advocacy
- Complex caregiving

Organization & Attention to Detail: Possess exceptionally high-level organizational skills, including:
- Impeccable attention to detail
- Ability to excel with both the big picture and minute details, ensuring the ongoing list of tasks are meticulously tracked
- Execution of tasks with precision and efficiency

Adaptability: Be effective and comfortable working in a constantly changing environment in which priorities and needs shift rapidly. Have the availability and flexibility to travel on short notice for unpredictable and potentially extended amounts of time.

Critical Thinking: Strong critical thinking and problem solving skills necessary. You must be resourceful and able to troubleshoot a wide variety of circumstances.

Flexibility: Willingness and ability to be highly flexible with hours, days, and locations worked is required.
- Skillfully work night hours as needed (while receiving more time off during the day as appropriate)
- Comfortably provide live-in support and/or overnight stays as needed, which can include sleeping amidst loud sounds and smells (I cook after midnight)

Technical Skills: Proficiency and ease with Mac, Microsoft 365, and Dropbox is essential. You should be generally tech-savvy, efficient, and skilled in troubleshooting technical difficulties.

Communication: Possess excellent written, oral, and nonverbal communication skills, including:
- Ability to understand, communicate, and respect the needs and desires of yourself and others
- Giving, receiving, and integrating professional feedback

Research & Learning: Research, listen, and learn quickly and effectively. Whether it’s about my needs and preferences or illnesses and treatments, there is always more to learn!

Composure Amidst Crises: Remain calm, grounded, and highly skilled while successfully navigating stressful situations, including medical emergencies. Be prepared for and comfortable with an often, not always, high intensity work environment.

Embracing Mystery: My illness, symptoms, and life circumstances are often in flux, without clear answers, trajectories, and paths forward. As such, you must be able to strategize, plan, and remain grounded amidst uncertainty.

Respect & Understanding:
- Be comfortable with allopathic and holistic (including “alternative”) medical approaches.
- Be respectful, understanding, and mindful of chemical, scent, sound, and electrical sensitivities
- Use only approved scent-free body care and laundry products and power down electronics in my presence

Awareness & Attunement: Remain mindful, sensitive, and responsive to varying states, needs, signals, and requests. There are times that call for more or less energy, conversation, volume, optimism, etc.

Personal Responsibility: Possess strong self-awareness, self care and regulation skills, and the ability to take responsibility for yourself as appropriate. Skillfully balance the demands of the job with personal needs and boundaries.

Collective Responsibility: Remain caring and accountable for the team as a whole, working in a way that supports our collective wellbeing and success. Delegate, collaborate, and communicate with the team efficiently and effectively. We will do the same for you!


FINE PRINT REQUIREMENTS

- Must be authorized to work in the U.S., have a valid driver’s license and reliable transportation
- Must pass a background check and sign/maintain a nondisclosure agreement
- Ability to apply and work without generative AI. Please note that use of generative A.I. for application materials will result in disqualification!


LOGISTICS

Schedule: This is a full-time, salaried, exempt position. Hours and schedule vary depending on location and need, averaging around 40-50hrs/wk. Days will typically be Monday-Friday, but flexibility is required.

Location: To be determined based on medical needs. I am currently in Evanston. When not traveling for medical care, the job will likely take place either in Santa Fe, NM or near Denver, CO. Travel could include extended periods of relocation.

Compensation:
- $75,000/year salary (exempt)
- Employees must complete a W-4 and are paid via ADP

Benefits:
- Two weeks of paid vacation per year
- Accrued sick leave, per hiring state law
- Working within a small, caring team in a non-corporate environment


HOW TO APPLY

If you would like to be considered, please send a resume and position-specific cover letter. Explain why you’re interested in this role, what makes you a good fit, and your experience with executive administration, caregiving/healthcare, and required technical systems (ie. Microsoft 365, etc).

Thank you! We look forward to hearing from you.