Are you the person who sees what needs to be done—and does it?

InControl Imaging is looking for an energetic, organized, outgoing Client Relations & Administrative Coordinator to join our growing team in Moore, Oklahoma.

This is much more than a traditional front desk position.

We're looking for a true go-getter who can create an exceptional experience for patients in our office while also helping us build and maintain relationships with healthcare providers, referral partners, prospective clients, and our community.

If you love talking to people, staying organized, following up, solving problems, and helping a business grow, you may be exactly who we're looking for.

What You'll Do
Welcome patients and visitors and provide an exceptional first impression of InControl
Answer incoming phone calls, respond to inquiries, and assist with scheduling
Manage appointment confirmations, follow-ups, and general administrative needs
Communicate professionally with clients (patients), healthcare providers, attorneys, coaches and referral partners
Follow up with prospective clients (patients) and incoming leads
Make outbound calls to provider offices, referral partners, and prospective clients as needed
Help maintain relationships with existing referral sources
Assist with sales and business-development follow-up
Track calls, leads, referrals, and follow-up activity
Help keep our CRM/contact database accurate and up to date
Support community events, provider outreach, educational events, and marketing initiatives
Identify opportunities and be proactive rather than waiting to be told what’s next


Who We're Looking For
Our ideal candidate is someone who is:
Friendly, confident, and extremely comfortable on the phone
Professional enough to communicate with physicians and attorneys, yet warm enough to immediately put a nervous client (patient) at ease
Organized and great at following through
Comfortable making outbound calls and starting conversations
Motivated by goals and results
Tech-savvy and comfortable learning new software
Able to juggle multiple priorities without losing attention to detail
Positive, dependable, resourceful, and proactive
Excited about joining a growing company where responsibilities and opportunities will continue to expand
Experience in a medical office, healthcare, customer service, sales, business development, or referral-based environment is preferred, but attitude, initiative, communication skills, and follow-through are extremely important to us.


Why InControl?
InControl Imaging is a growing brain and spine diagnostic company focused on helping patients and providers find greater clarity through advanced objective testing.
We're looking for someone who doesn't simply want to "work the front desk." We want someone who wants to become an important part of the company, someone who gets excited about helping patients, building relationships, generating opportunities, and contributing to our growth.
If you're someone who naturally says, "I'll take care of it," we'd love to meet you.

Location: Moore, OK

Position: Part-Time, with opportunity to become Full-Time

Schedule: Monday - Friday

Where Clarity Meets Control.